{"id":4563,"date":"2021-12-07T00:06:31","date_gmt":"2021-12-07T00:06:31","guid":{"rendered":"https:\/\/www.education.uw.edu\/technologycenter\/?p=4563"},"modified":"2021-12-07T00:35:34","modified_gmt":"2021-12-07T00:35:34","slug":"remember-to-cleanup-your-email-inbox","status":"publish","type":"post","link":"https:\/\/coedev.education.uw.edu\/technologycenter\/newsletter\/remember-to-cleanup-your-email-inbox\/","title":{"rendered":"Remember to Clean up Your Email Inbox"},"content":{"rendered":"

Email is considered a record containing evidence of official University business. As such, email (along with other kind of electronic records), can be part of Public Records Requests. Every UW employee is individually responsible for handling and managing these records in accordance with existing policies and procedures.<\/p>\n

From this perspective, there are two kinds of email: Transitory and Substantive. Transitory emails can be deleted as soon as their purpose is met. Substantive must be retained following UW\u2019s retention policies.<\/p>\n\n\n\n\n
Substantive Content Examples<\/strong><\/td>\nTransitory Content Examples<\/strong><\/td>\n<\/tr>\n
Policy<\/p>\n

Procedure<\/p>\n

Approvals<\/p>\n

Invoices\/Receipts<\/p>\n

Customized Responses<\/td>\n

Preliminary Draft<\/p>\n

Routine requests<\/p>\n

Meeting scheduling thread<\/p>\n

Announcements, acknowledgments<\/p>\n

Copies, automated notifications, etc<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Resources<\/h2>\n

General Retention Schedule<\/a><\/p>\n

Departmental Retention Schedule<\/a><\/p>\n

Email Management Flowchart<\/a><\/p>\n

Records Management Resources<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

Email is considered a record containing evidence of official University business. As such, email (along with other kind of electronic records), can be part of Public Records Requests. Every UW employee is individually responsible for handling and managing these records in accordance with existing policies and procedures. From this perspective, there are two kinds of email: Transitory and Substantive. Transitory emails can be deleted as soon as their purpose is met. Substantive must be retained following UW\u2019s retention policies. Substantive…<\/p>\n

Continue reading Remember to Clean up Your Email Inbox<\/span><\/a><\/div>\n","protected":false},"author":13,"featured_media":4565,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_uf_show_specific_survey":0,"_uf_disable_surveys":false,"footnotes":""},"categories":[30,22],"tags":[],"class_list":["post-4563","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-december21","category-newsletter"],"aioseo_notices":[],"featured_image_urls_v2":{"full":["https:\/\/coedev.education.uw.edu\/technologycenter\/wp-content\/uploads\/2021\/12\/inbox.png",96,96,false],"thumbnail":["https:\/\/coedev.education.uw.edu\/technologycenter\/wp-content\/uploads\/2021\/12\/inbox.png",96,96,false],"medium":["https:\/\/coedev.education.uw.edu\/technologycenter\/wp-content\/uploads\/2021\/12\/inbox.png",96,96,false],"medium_large":["https:\/\/coedev.education.uw.edu\/technologycenter\/wp-content\/uploads\/2021\/12\/inbox.png",96,96,false],"large":["https:\/\/coedev.education.uw.edu\/technologycenter\/wp-content\/uploads\/2021\/12\/inbox.png",96,96,false],"1536x1536":["https:\/\/coedev.education.uw.edu\/technologycenter\/wp-content\/uploads\/2021\/12\/inbox.png",96,96,false],"2048x2048":["https:\/\/coedev.education.uw.edu\/technologycenter\/wp-content\/uploads\/2021\/12\/inbox.png",96,96,false],"320w":["https:\/\/coedev.education.uw.edu\/technologycenter\/wp-content\/uploads\/2021\/12\/inbox.png",96,96,false],"480w":["https:\/\/coedev.education.uw.edu\/technologycenter\/wp-content\/uploads\/2021\/12\/inbox.png",96,96,false],"800w":["https:\/\/coedev.education.uw.edu\/technologycenter\/wp-content\/uploads\/2021\/12\/inbox.png",96,96,false],"mug-shot":["https:\/\/coedev.education.uw.edu\/technologycenter\/wp-content\/uploads\/2021\/12\/inbox.png",96,96,false],"sidebar-width":["https:\/\/coedev.education.uw.edu\/technologycenter\/wp-content\/uploads\/2021\/12\/inbox.png",96,96,false],"full-content":["https:\/\/coedev.education.uw.edu\/technologycenter\/wp-content\/uploads\/2021\/12\/inbox.png",96,96,false]},"post_excerpt_stackable_v2":"

Email is considered a record containing evidence of official University business. As such, email (along with other kind of electronic records), can be part of Public Records Requests. Every UW employee is individually responsible for handling and managing these records in accordance with existing policies and procedures. From this perspective, there are two kinds of email: Transitory and Substantive. Transitory emails can be deleted as soon as their purpose is met. Substantive must be retained following UW\u2019s retention policies. Substantive Content Examples Transitory Content Examples Policy Procedure Approvals Invoices\/Receipts Customized Responses Preliminary Draft Routine requests Meeting scheduling thread Announcements, acknowledgments…<\/p>\n

Continue reading Remember to Clean up Your Email Inbox<\/span><\/a><\/div>\n","category_list_v2":"December21<\/a>, Newsletter<\/a>","author_info_v2":{"name":"Yanko Michea","url":"https:\/\/coedev.education.uw.edu\/technologycenter\/author\/ymicheawashington-edu\/"},"comments_num_v2":"0 comments","_links":{"self":[{"href":"https:\/\/coedev.education.uw.edu\/technologycenter\/wp-json\/wp\/v2\/posts\/4563","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/coedev.education.uw.edu\/technologycenter\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/coedev.education.uw.edu\/technologycenter\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/coedev.education.uw.edu\/technologycenter\/wp-json\/wp\/v2\/users\/13"}],"replies":[{"embeddable":true,"href":"https:\/\/coedev.education.uw.edu\/technologycenter\/wp-json\/wp\/v2\/comments?post=4563"}],"version-history":[{"count":5,"href":"https:\/\/coedev.education.uw.edu\/technologycenter\/wp-json\/wp\/v2\/posts\/4563\/revisions"}],"predecessor-version":[{"id":4569,"href":"https:\/\/coedev.education.uw.edu\/technologycenter\/wp-json\/wp\/v2\/posts\/4563\/revisions\/4569"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/coedev.education.uw.edu\/technologycenter\/wp-json\/wp\/v2\/media\/4565"}],"wp:attachment":[{"href":"https:\/\/coedev.education.uw.edu\/technologycenter\/wp-json\/wp\/v2\/media?parent=4563"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/coedev.education.uw.edu\/technologycenter\/wp-json\/wp\/v2\/categories?post=4563"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/coedev.education.uw.edu\/technologycenter\/wp-json\/wp\/v2\/tags?post=4563"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}